Accounting Features

Worldwide compatibility

ZavERP Accounting can be configured for any country thanks to flexible localization packages. You can adapt charts of accounts, tax rules, and legal reports to match local regulations while keeping a single, consistent system for all your entities.

Mobile apps

Native iOS and Android apps cover 100% of the core accounting workflows. Capture documents, approve payments, and check key reports on the go with minimal data usage, even on unstable or slow internet connections.

AI-powered invoice digitization

Upload your scanned PDFs or image files and let ZavERP read them automatically using AI-powered OCR. Supplier and customer details, lines, taxes, and totals are detected and pre-filled so your team only needs to review instead of retyping.

Multi-companies

Manage multiple subsidiaries in the same database with shared master data and separate ledgers. Consolidation reports are updated in real time, and you can switch companies in one click without logging in and out or juggling multiple tools.

Attractive Invoice Templates

Design professional invoices that match your brand by adjusting colors, logos, and typography. Create multiple templates for different countries, languages, or business lines, and keep all your documents consistent and clear for your customers.

Instant invoice draft

Draft invoices are created automatically based on sales orders, subscriptions, timesheets, or delivery orders. Your team only reviews and confirms them, which dramatically reduces manual work and speeds up the invoicing cycle.

Credit Notes and Refunds

Create customer or vendor credit notes directly from the original invoice or bill and keep a full audit trail. ZavERP handles reversals and links documents so you always understand how adjustments impact revenue, expenses, and taxes.

Sales credit limit

Define individual credit limits per customer and let ZavERP warn you when new invoices or sales orders would exceed them. This helps prevent overexposure and keeps your credit risk visible to both accounting and sales teams.

Multi-currency support

Work seamlessly with customers and suppliers in different currencies while keeping your base currency for reporting. Exchange rates are updated automatically, and realized gains or losses are tracked transparently in your books.

Overview of your journal entries

Review, edit, and reconcile journal entries by journal type such as sales, purchases, bank, cash, and miscellaneous. Use powerful filters and drill-downs to move from high-level balances to individual entries and original documents.

Online Payments

Let customers pay online using the payment methods they prefer. ZavERP integrates with major payment gateways such as Stripe, PayPal, Adyen, and others, and posts payments automatically to the correct invoices and accounts.

Customer Portal

Give your customers self-service access to their documents through a secure Customer Portal. They can view, download, and pay their invoices online, reducing the number of manual requests your finance team has to handle.

Automated follow-ups

Configure intelligent follow-up rules to remind customers of overdue invoices via email, letters, SMS, or internal tasks. ZavERP tracks the communication history so your collection process becomes structured and fully traceable.

Mobile payment with QR Codes

Add a payment QR code to your invoices so customers can pay instantly using their mobile banking apps. This reduces friction in the payment process and helps you get your money faster with fewer excuses and delays.

Automate wire transfers

Generate payment files for supplier bills directly from ZavERP and upload them to your bank. Support for SEPA Credit Transfer (SCT) and other formats allows you to streamline payments across the entire SEPA zone and beyond.

Batch Payments

Group multiple supplier invoices into batch payments to simplify approval and reconciliation. You can schedule batches by due date, priority, or vendor and keep a clear overview of what is planned and what has been executed.

Print checks

For regions where checks are still used, ZavERP prepares optimized check runs in just a few clicks. You select the bills to pay, let the system propose amounts, and print checks in batches with a full payment trace in your ledgers.

Automate bank feeds

Connect your bank accounts to synchronize statements automatically where supported, or import them with minimal effort. New lines are matched against invoices, bills, and other entries to keep your bank and books aligned.

Manage cash registers

Track every cash transaction per register, shift, or location with starting and ending balances. ZavERP keeps a detailed audit trail of counted amounts, discrepancies, and transfers between registers and bank accounts.

Import Statements

Import your bank statements in popular formats such as .OFX, .QIF, .CSV, .CAMT.053, or CODA files. The flexible import engine lets you map custom layouts so you can integrate with virtually any bank in the world.

Smart Reconciliation Tool

Use the Smart Reconciliation Tool to get automatic matching suggestions for bank lines and open items. ZavERP proposes outstanding invoices, bills, and write-offs so you can validate most reconciliations in just a few clicks.

Easy outstanding payments

See partial and full reconciliation suggestions directly from the invoice or bank statement view. Open balances are highlighted, and the system guides you through clearing them without losing visibility on what remains unpaid.

In-depth and dynamic statements

All legal statements are built directly from live accounting data and update instantly when entries change. You can drill down from summary totals to individual journal items, making audits and investigations much easier.

Advanced Taxes Management

The ZavERP tax engine supports complex tax scenarios, including price-included or excluded taxes, multi-level taxes, tax on tax, and partial exemptions. You can model country-specific rules without custom development or manual workarounds.

Tax reports

Generate tax reports on an accrual or cash basis according to your country’s regulations. Export them in the required formats or use them as the source for e-filing, reducing the risk of mistakes and late submissions.

Hierarchies of cost accounts

Structure your analytic accounts by projects, contracts, departments, locations, or any dimension you need. Hierarchies let you monitor profitability at different levels of detail, from a single project to the entire company.

Analytic distribution

Split revenues and costs across multiple analytic accounts directly from invoices and bills using an interactive distribution widget. This ensures accurate management reporting without duplicating entries or maintaining parallel spreadsheets.