Setup and reference data
Balanced journal entries
Posted operations create linked journal headers and lines. Debit and credit must balance before an entry can be accepted.
Currency and tax context
Keep currency and tax amounts with each document. Configure accounting and tax rules for your deployment, and track realized exchange differences on settlement.
Accounting periods
Close periods to protect posted results. Reopening follows the authorized process, and later operations must respect the accounting date and period state.
Purchasing and supplier invoices
Stock follows actual receipt
Confirming a purchase order prepares a draft receipt. Inventory changes only after the actual received quantity is confirmed; partial deliveries remain traceable.
Supplier invoices by form or configured import
Enter a supplier invoice in ERP or use the supported import integration. Imported invoices still pass reconciliation and approval before posting; uploading a scan alone does not post a bill.
Supplier invoice checks
Compare the invoice with the purchase order, actual receipts, prices, currency, and tax. Reconcile differences before approval and posting.
Purchases without a prior order
Use the configured approval flow for a purchase without a purchase order. Stock purchases require confirmed receipt; service expenses do not create a stock movement.
Bank line matching
Match incoming and outgoing bank lines to the relevant invoices and payments. Keep the bank transaction linked to the settlement it explains.
Sales and settlements
From reservation to invoice
In the stock sales workflow, order confirmation reserves goods and creates delivery. Completing delivery creates the customer invoice, keeping every step linked.
Partial payments and open balances
Record amounts actually paid against the invoice. A partial payment leaves the remaining balance open, so payment status reflects settlement rather than an intention to pay.
Returns with a document trail
Link returns and credit notes to their original transaction. Reverse the relevant stock and accounting movements without rewriting the original posted operation.
Fixed assets
Fixed assets from purchase
Classify an invoice line as an asset or improvement. Create asset cards with responsible person, location, useful life, residual value, and available-for-use date.
Depreciation and asset events
Run approved monthly straight-line depreciation in open periods. Track improvement, transfer, suspension, resumption, and disposal while retaining posted history.
Financial reports
Trial Balance: accounts in balance
Review debit, credit, and balances by account for the selected period. Use the report system to explore account types, accounts, partners, and journal lines, then open the related source document to understand the transactions behind a total.
Profit and Loss: see what you earn
Follow revenue, expenses, gross profit, and net profit in the P&L report. Review monthly results and margins, then use the report system to explore the accounts and documents behind income and costs.
Cash Flow: follow the movement of money
See cash inflows, outflows, and net cash flow from your accounting data. Compare the movement of money over the reporting period and use the available detail views to understand the transactions behind it.
Cash Position: today’s cash and what comes next
See current bank and cash balances alongside expected customer receipts and supplier payments from open invoices. Choose a forecast horizon and cash buffer to estimate the funds available for upcoming commitments.
GAUS: a management view of performance
Bring profit, margins, expense structure, and monthly trends together. GAUS uses your P&L data to show management indicators, stability measures, and monthly signals that help you identify changes worth investigating.
3D cube: explore sales and purchases
Explore posted invoice data by period, product, warehouse, and partner. Choose three dimensions for the cube and switch between amount, quantity, and margin, with sales and purchase directions available for analysis.